Job Description

Our client is an established national nonprofit membership organization based in Manhattan. With about 40 employees and a $16M+ budget, it supports a large network of member organizations across North America.

About the Role

The Executive Assistant supports a C-level executive by managing their calendar, preparing presentations and correspondence, and coordinating communication with internal teams and outside stakeholders. This is a high-trust role for someone who is proactive, detail-oriented, and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage the executive’s calendar and coordinate all aspects of in-person and virtual meetings and events.
• Serve as the main point of contact between the executive and key stakeholders, representing the office professionally.
• Build and proofread presentations in PowerPoint and Google Slides, along with letters and other outgoing documents.
• Compile and organize information for presentations, reports, and key meetings.
• Take detailed notes at department meetings and coordinate department-wide updates.
• Handle sensitive and confidential information with discretion.
• Use Asana to track projects and keep work moving across the department.
• Anticipate the executive’s needs and resolve issues before they become problems.
• Support ad-hoc special projects as needed.

Qualifications

• 2+ years of executive assistant experience
• Strong presentation skills in PowerPoint and Google Slides
• Proficiency in Google Workspace and Microsoft Office
• Excellent calendar management, organization, and follow-through
• Strong written communication, grammar, and proofreading skills
• Experience with Asana or another project management tool is a plus
• Experience with CRM databases is a plus
• College degree preferred but not required

Benefits

• 16 days of PTO plus a generous holiday schedule
• Medical coverage options, FSA and dependent care accounts
• 403(b) retirement plan
• Voluntary insurance options

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