Job Description

An established company is seeking an experienced Executive Assistant to support its CEO and COO. This position offers direct involvement with executive leadership, Board communications, and corporate priorities, requiring sound judgment, discretion, and the ability to anticipate needs and manage competing demands.

Responsibilities

• Manage complex executive calendars, appointments, expense reports, correspondence, contacts, and files.
• Coordinate detailed travel arrangements, itineraries, agendas, and supporting meeting materials.
• Anticipate executive needs and coordinate the people, information, and resources needed to address priorities.
• Manage special assignments by establishing objectives, tracking progress, resolving issues, and adjusting plans.
• Coordinate senior leadership meetings, off-sites, staff meetings, company dinners, and corporate functions.
• Handle Board of Directors activities and communications with professionalism, accuracy, and confidentiality.
• Serve as a point of contact for visitors and external contacts, screening calls and requests and tracking necessary follow-up.
• Evaluate administrative processes and implement improvements.
• Provide additional administrative support as needed.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• At least 10 years of administrative experience, including a minimum of 5 years supporting C-level executives or equivalent leadership.
• Company start-up experience preferred.
• Excellent verbal and written communication skills.
• Demonstrated discretion in handling sensitive and confidential information.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple assignments.
• Demonstrated accountability and the ability to work independently while collaborating effectively with others.
• Advanced Microsoft Office skills, including Word, PowerPoint, and Excel.
• Proficiency with technology and mobile devices.

Bring your experience supporting senior executives to a role with direct access to company leadership and visibility into key business priorities. Apply today.

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