Job Description

Executive Assistant

Location: New York, NY (Midtown)

Schedule: Onsite

Compensation: $120,000–$130,000 base + bonus | Expected total compensation of approximately $150,000–$160,000

Additional Compensation: Overtime eligible

Experience: 2–5 years

About the Opportunity

A leading global financial services firm is seeking a highly organized, proactive Executive Assistant to support two senior leaders within its Engineering organization. This is an excellent opportunity for an early-career professional who thrives in a fast-paced, high-performance environment and is looking to build a long-term career supporting senior leadership.

The role will primarily focus on complex calendar management and day-to-day executive support, while also providing exposure to broader team initiatives, communications, meetings, and operational projects.

The ideal candidate is exceptionally organized, detail-oriented, polished, and comfortable managing a high volume of competing priorities. You do not necessarily need to be an Executive Assistant today — candidates coming from high-volume coordination, administrative, business support, or similar roles will also be considered if they have demonstrated strong judgment, organization, and the ability to operate effectively in a demanding environment.

What You’ll Do

• Provide dedicated administrative support to two senior leaders, helping them manage demanding schedules and competing priorities.
• Own complex and frequently changing calendars, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Coordinate meetings across multiple teams and senior stakeholders while anticipating scheduling challenges and proactively identifying solutions.
• Ensure leaders are prepared for meetings by organizing relevant materials, agendas, and logistical details.
• Track follow-ups, action items, and key deliverables to ensure important priorities continue moving forward.
• Coordinate travel and related logistics as needed.
• Assist with leadership meetings, team events, offsites, and other organizational initiatives.
• Support internal communications, presentations, team updates, and other business materials.
• Help maintain efficient processes and workflows across the broader team.
• Handle sensitive and confidential information with discretion and professionalism.
• Anticipate needs, identify potential issues before they arise, and consistently follow through on commitments.

What We’re Looking For

• Bachelor’s degree required.
• Approximately 2–5 years of professional experience in executive support, administrative support, coordination, business operations, or another highly organized and fast-paced role.
• Strong academic

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