Job Description
Part-Time Bookkeeper / Accounting Assistant
Pay: $20 per hour
Location: Manalapan NJ
Schedule: 10 hours per week, Wednesdays and Fridays in-office only. Potential to expand hours to 15 per week based on performance.
About the Role
We’re seeking a PT Mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. This position is ideal for someone with foundational bookkeeping knowledge, hands-on QuickBooks Online experience, and an interest in growing their accounting skills and supporting the transition from cost accounting to Accrual accounting.
Responsibilities
Accurately record expenses, charges, invoices, and payments in QuickBooks Online.
Contact vendors to request statements and invoices and resolve discrepancies.
Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness.
Review the P&L statement and balance sheet to identify duplicate entries, missing transactions, and categorization errors.
Categorize expenses to the appropriate general ledger accounts and classes.
Maintain accounts payable records and coordinate payment schedules with cash flow needs.
Record and reconcile inter-company transactions across three corporations.
Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality.
Identify upcoming expenses and support expense planning.
Qualifications
Some hands-on experience with QuickBooks Online is required .
Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations.
Comfort communicating with vendors by phone and following up on outstanding requests.
Strong attention to detail, receipt organization, and follow-through.
Ability to manage records across multiple companies.
Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements.
Availability to work in office on Wednesdays and Fridays, totaling 10 hours per week.
General ledger experience and familiarity with inter-company transactions are helpful but not required. A proactive approach to expense planning is a plus.
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